Administrative / Executive Assistant

Position Purpose:

Responsible for handling a wide variety of situations related to the administrative support of the executive team.

Responsibilities:

• Organize and coordinate schedule, travel, and business affairs of executive level staff
• Coordinate and schedule client meetings, calendar invites and meeting room prep
• Coordinate special events
• Attend marketing and management meetings
• Report Review
• Copy Editing
• Create and review power point presentations
• Review, edit, track, and summarize miscellaneous reports and documents; prepare additional documents as necessary.
• Create and update records in Vision
• Serve as liaison to other departments
• Follows through on all assignments in a professional, organized manner
• Maintain confidentiality of sensitive information
• Other duties as assigned

Required Qualifications:

• High School Diploma
• 2+ years' experience in a similar role or administrative support position
• Experience in Excel, Word, Outlook, Power Point, and Adobe
• Experience in making travel arrangements
• Knowledge of administrative and clerical procedures
• Ability to multi-task, work under pressure
• Strong commitment to quality service and attention to detail
• Strong interpersonal skills with all levels of staff
• Strong oral and written communication skills
• Extremely organized with attention to detail
• Able to work independently and efficiently on several assignments simultaneously

Desired Qualifications:

• Bachelor's degree
• Experience as an executive or personal assistant
• Experience In Deltek Vision
• Familiarity or general understanding of the AEC industry
• Experience supporting multiple departments in a fast paced, growing firm

Equal Opportunity Employer | Veterans | Disabled

Current Openings for Administrative / Executive Assistant Jobs at Alliance Transportation Group, LLC